Privacy Policy
At Rugby Clubman, accessible at rugbyclubman.com, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, store, and share your data, and reflects our dedication to safeguarding your rights under applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
1. Commitment to Privacy and Data Protection
Rugby Clubman respects your privacy and is committed to processing personal data in accordance with privacy-first principles. We implement robust measures to handle your data lawfully, transparently, and securely, and ensure that our collection and use of personal data adheres to relevant legal standards and industry best practices.
2. Scope and Data Controller
This Privacy Policy applies to all users of rugbyclubman.com and related services. Rugby Clubman is the data controller with respect to personal data collected on our website, meaning we determine the purposes and means of processing your personal information.
3. Categories of Data Processed
We may collect and process the following categories of personal data:
a. Usage Data
This includes data about how you access and use our website, such as your IP address, browser type, pages visited, and session duration. We use this information for analytical and security purposes.
b. Account Data
When you register with us, we collect information necessary to create and maintain your account, including your full name, email address, postal address, and phone number.
c. Profile Data
We store information related to your account preferences, purchase history, interests, and behavioral patterns when interacting with the site and services.
d. Communication Data
When you contact us through forms, emails, or customer support channels, we collect the content of your inquiries, responses, and communication history.
e. Technical Data
This includes details about your device, such as device model, operating system, browser configuration, and IP-related metadata used for diagnostics and optimization.
f. Transaction Data
In processing transactions, we handle payment-related data (through integrated payment processors) and delivery information to fulfill orders and manage related customer service.
g. Preference Data
We track marketing consents, promotional preferences, and your expressed interests or opt-out choices for relevant offerings or newsletters.
4. Legal Bases for Processing
We process your personal data under the following lawful bases, as permitted by the GDPR and CCPA:
– Consent: Where you have explicitly given us permission to process your data.
– Contractual Necessity: To fulfill our contractual obligations with you, including user registration, purchases, and support services.
– Legitimate Interests: To operate, improve, and secure the rugbyclubman.com website, including analytics, marketing (where permitted), fraud detection, and business operations.
– Legal Obligation: To comply with applicable laws and regulatory obligations.
5. Your Rights
Under the GDPR, CCPA, and relevant data protection laws, you have the following rights:
– Right of Access: Request access to personal data we hold about you.
– Right to Rectification: Request correction of inaccurate or incomplete data.
– Right to Erasure: Request deletion of personal data, subject to certain exceptions.
– Right to Restriction: Request that we limit the processing of your personal data in specific circumstances.
– Right to Portability: Receive personal data you’ve provided to us in a structured, machine-readable format.
– Right to Object: Object to certain types of data processing, including direct marketing.
– Right to Non-Discrimination: Exercise of your rights will not result in discrimination against you or a different level of service.
Requests can be submitted by contacting us at [email protected].
6. Security Measures
We implement technical and organizational safeguards to protect personal data against unauthorized access, disclosure, alteration, or destruction. These include:
– Encryption protocols during data transmission and storage.
– Role-based access controls and authentication mechanisms.
– Regular system backups and disaster recovery solutions.
– Secure development practices and internal data protection policies.
– Ongoing staff training to promote data security awareness.
7. International Data Transfers
Where we transfer personal data outside the European Economic Area (EEA) or from California to jurisdictions without an adequacy decision, we rely on Standard Contractual Clauses and other legally recognized transfer mechanisms to ensure your data remains protected in accordance with applicable laws.
8. Data Retention
We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, including:
– Account and Profile Data: Retained for the duration of your relationship with us and up to five years thereafter.
– Transaction Data: Maintained for up to seven years in accordance with financial and legal audit obligations.
– Communication Data: Stored for up to three years after resolution.
– Technical and Usage Data: Retained for operational and analytical review for up to twenty-four months.
– Cookie and Preference Data: Retention periods vary based on cookie type (see Section 9).
Upon expiration of the applicable retention period, data is safely deleted or anonymized.
9. Cookie Policy
We use cookies and similar tracking technologies to improve user experience and analyze traffic on rugbyclubman.com. Cookies may include:
– Essential Cookies: Necessary for core functionality (e.g., authentication, security).
– Functional Cookies: Enable features such as saving preferences and auto-fill.
– Performance Cookies: Help us analyze website usage and performance trends.
– Analytics Cookies: Allow us to understand how users interact with the site to improve services.
– Marketing Cookies: Serve personalized content and advertisements (only with consent).
10. Cookie Management and Legal Compliance
In compliance with GDPR and CCPA:
– Users in the EU are provided with a cookie banner to give or withhold consent for non-essential cookies.
– California users may opt out of the sale or sharing of personal information through designated mechanisms.
– You may adjust your cookie settings through your browser or by revisiting the cookie preference center on our website.
Your cookie preferences are honored and stored in accordance with applicable regulations and consent records are maintained for compliance purposes.
11. Children’s Privacy
We do not knowingly collect personal data from children under the age of 13. Users under 13 are not permitted to use our services or provide any personal data via rugbyclubman.com. If we become aware that information has been collected from a child under 13 without verified parental consent, we will delete such data promptly.
12. Policy Updates
We reserve the right to update this Privacy Policy from time to time to reflect changes in legal obligations or operational practices. In the event of substantive changes, we will notify users through the website or via email when appropriate. Continued use of the site after such updates constitutes acceptance of the revised policy.
13. Contact Us
If you have questions or concerns regarding this Privacy Policy or wish to exercise your data protection rights, please contact us at:
Email: [email protected]
Website: https://rugbyclubman.com
We are fully committed to ensuring compliance with GDPR, CCPA, and all applicable privacy laws. For any privacy-related matters, reach out to us directly — your privacy is our priority.